Configuring SellerCloud for FBA Inbound Shipments

Updated 1 day ago

Check out this short tour on FBA inbound shipments! See how easy it is to use the handy shipment wizard after you have configured SellerCloud for FBA inbound shipments.

See SellerCloud's complete library of video tutorials on creating FBA inbound shipments.

Prerequsite: You must be enrolled in Fulfillment by Amazon before you can create an FBA inbound shipment.

Preparing SellerCloud to allow for, and optimize, FBA inbound shipments, requires several simple configurations:

  • Warehouse configurations:
    • Ship To - FBA warehouse, Interim warehouse
    • Ship From warehouse

  • Product configurations:
    • Fulfilled by Amazon
    • Get FNSKU

  • Configuring Amazon Label Service

Warehouse configurations

Configuring the Ship To warehouses

SellerCloud tracks inventory through warehouses, so you must set up two warehouses to track FBA inbound shipments:

  • warehouse to track inventory at the Amazon Fulfillment Center
  • warehouse for inventory while in transit to FBA

The process works as follows: When the items are added to an FBA inbound shipment, their quantity become reserved in the regular warehouse. After the shipment is marked as shipped, the inventory moves to the in-transit warehouse. As the shipment is received by FBA, inventory automatically moves from the in-transit warehouse to the FBA warehouse. 

To configure the Ship-To warehouses:

  1. Click Settings > Company > Inventory > Add New Warehouse, or search for "add warehouse" and click it.

    Add a new ship to warehouse for FBA inbound shipments in SellerCloud
  2. Name your warehouse, such as "FBA Warehouse."
  3. Select FBA as the warehouse type and save. 
  4. Add another warehouse and name it, such as "In-Transit to FBA."
  5. Choose Interim as the warehouse type and save.

Configuring the Ship From warehouse

By default, you can add items to your shipment even if the items have no inventory in your catalog. This may be done if you expect a purchase order to arrive shortly, but you want to set up the shipment before it arrives.

  • If you want a check on this, select Enable Validate Inventory For FBA Inbound Shipments in your Client Settings: Click General Client Settings > enable the Advanced toggle > Channels > FBA General section > Save.
    • If enabled, the shipment will not preview if the product has less inventory than the quantity you are adding to the shipment.

  • A second client setting - Validate FBA Shipment Inventory per warehouse only - should only be enabled if you want to narrow the validation to the Ship From warehouse. Click General Client Settings > enable the Advanced toggle > Channels > FBA General section > Save.
    • To require inventory validation, you must allow inventory for that product to be available from specific warehouses. On the warehouse, enable the setting Allow to use qty for FBA Shipments.

The warehouse from which you are shipping to FBA must have the correct address because the Ship From address on the FBA inbound shipment gets pulled from the warehouse address, not from the company address.

Channel warehouse configuration

By matching the FBA warehouse to the channel, FBA inventory reports will update the inventory of the correct warehouse:

  1. Click your Company > Toolbox > Channel Warehouse.

    Choose FBA warehouse for the FBA channel in SellerCloud
  2. Find the FBA channel row > select FBA Warehouse. 
  3. Click Save Settings at the bottom of the page.

Product configurations

Fulfilled by Amazon

As with creating a shipping plan on FBA, items added to the FBA inbound shipment must be in your Amazon catalog as a Fulfilled by Amazon product. On the Amazon properties page, if set as "Fulfilled by Merchant:"

  1. Open the Action Menu and select Change Fulfilled By > Go.
  2. Click the Fulfilled By Amazon radio button.

    Choose Amazon for the product's fulfilled by field
  • If the product was already posted to Amazon, click Save. (The Update on Amazon box is selected by default.)
  • If the product has not been posted to Amazon, uncheck the Update on Amazon box > Save.
  1. Launch the product to Amazon as an Amazon Fulfilled product. In either case, it can take up to 15 minutes before Amazon processes your product and puts it into FBA inventory.

Default status

  • By default, new items created in SellerCloud will have a Merchant Fulfilled status, but you can control this by the following Amazon setting:
    • Open the company > Toolbox > Amazon Settings > Product Defaults > set the Fulfilled By field to Amazon > Save.

  • To update multiple products as fulfilled by Amazon:
    • Select the products on the Manage Inventory page > click Action Menu > click Switch to AFN. This changes the product in SellerCloud and also automatically updates Amazon, so it should only be done for products that are already posted to Amazon. 

  • To update the fulfilled by status in SellerCloud with a bulk update file, use the column header FulfilledBy and enter the values Amazon or Merchant. A bulk update file will only update the status in SellerCloud; the products' status will not change on Seller Central.
Getting the FNSKU

After products are in FBA Inventory, you can retrieve the FNSKU that is required for creating FBA inbound shipments. The FNSKU, or FBA SKU, is an Amazon product identifier that Amazon uses for FBA inventory. 

  • On the Amazon Properties page, open the Action menu and click Get FNSKU 
  • You can also retrieve the FNSKUs in bulk by selecting the products on the Manage Inventory page and clicking Action Menu > Get FNSKU

Amazon labeling service

Each item shipped to FBA must have unit labels affixed unless they are eligible for commingling. You can apply the labels or request to use the Amazon Label Service to have Amazon apply labels on your behalf. 

Enabling label services and setting default option

  1. Open your Seller Central account. 
  2. Open the Settings dropdown and scroll to Fulfillment by Amazon. 
  3. Press the Edit button on the Optional Services section and enable the MWS service. 
  4. Select the default labeling preference, which determines who labels the shipment's items by default. The following three options only apply to items that require labeling. While this sets the default labeling option, you can also override each shipment individually:
  • Amazon should label the items  and reject items that cannot be labeled. Note that Amazon charges a fee per item for labeling. 
  • FBA should label my items, however I will label my items as necessary. This means Amazon will label any items that you have not labeled.
  •  I will label my items. This means you will label your items and Amazon should reject any items that are not labeled. 

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