Post Detailed Purchase Orders to QuickBooks

Posting purchase orders in detail will post all PO information, including new items, qtys, vendor info and costs, as Bills in Quickbooks. Credit memos for POs can also be exported in this module to Quickbooks as Vendor Credits.

Only POs with a Fully Received status will appear in QuickBridge for posting to QuickBooks!

Posting purchase orders to QuickBooks

  1. Ensure that QuickBooks is open on the same computer as QuickBridge.
  2. Select QuickBooks from the menu bar.
  3. Select Post Detailed Purchase Orders to QuickBooks.
  4. Select the appropriate dates and click the Get Purchase Orders button. The grid will populate with purchase orders that have not yet been exported to QuickBooks.
The Channel filter will only offer channel selections when there are orders from that channel in the specified date range.
  1. The PO Type column will specify the line item’s type – PO or Credit Memo.
  2. Click Post Purchases to QuickBooks and await the pop-up confirmation.
    1. In QuickBridge – POs will be removed from the grid
    2. In SellerCloud – POs will show as Exported in SellerCloud. Show me where.
Need to edit an exported PO? Simply mark it as Unexported so you can update it.

Purchase order data in QuickBooks

  • Vendors – New vendor accounts are created as POs are exported. Existing accounts are updated.
  • Products and inventory – New products and their inventory quantities are entered into Items and Services. Existing products are updated.
  • Account balance  – Vendors accounts are updated to reflect outstanding balances. POs are created as a bill to be paid.
Inventory on all POs imported into QuickBooks is considered “Received.” This ensures that SellerCloud will accurately manage inventory, with QuickBooks handling the accounting.
Purchase orders must have a cost value of greater than zero for every item in order to export to QuickBridge.  

Editing an exported PO

This feature requires selecting the Enable QuickBooks WorkFlow setting in the company’s Client Settings.

You can easily edit any PO that was already exported by first changing its status to Unexported, and then updating it. Here’s how:

  1. Click Inventory > Purchasing.
  2. Enter the PO in the PO # field > Search.
  3. Select the PO > click Action Menu > Set QuickBooks UnExported > Go.
  4. Edit the PO as needed.
  5. When done, you have 2 choices:
  • Export the PO to QuickBooks again, but first ensure the original PO has been deleted to avoid duplicates
  • Edit the PO manually in QuickBooks, and then mark the SellerCloud PO as exported by selecting it as above > click Action Menu > Set QuickBooks Export > Go

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