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Orders Detail by Date Range

Overview

In this article, you will learn about Sellercloud’s Orders Detail by Date Range report. This report is based on the order date, meaning it includes all orders placed during the selected period, even if they have not yet been shipped.

You can see information about:

  • Order Details: Order ID, Channel, Channel Order Number, Quantity, Subtotal, Shipping, Tax, Additional Charges, Grand Total, Order Date, Order Status, and Profit Status.
  • Financial Details: Payments, Refunds, Adjustments, Item Cost, Shipping Cost, Total Fees, Item Cost Total, Accrual Profit, Cash Profit, Accrual Profit Margin, Cash Profit Margin, and Discount.
  • Shipping Details: Ship Date, Ship Status, and Shipping Discount.
This report includes FBA orders even if they have not yet been created in Sellercloud.
You can run this report automatically with Scheduled Tasks.
For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

  1. Navigate to Reports > Orders > Orders Detail by Date Range.
  2. Set up the Default and Custom filters to ensure that the report displays exactly what you need.
  3. Click Search. Each filter you apply gets highlighted in green. If a filter is gray or not displayed at all, it’s not active.
  4. To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
    1. Reorder columns by dragging them up or down in the list;
    2. Hide columns by clicking the Trash icons;
    3. Add columns by clicking Add column.
  5. To sort the data differently, use the Sort by menu.
  6. To save your filtering and sorting options, click Save view, type a Name and click Save.
  7. To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Default Filters

Filter Description
Company Include only orders from one or more Companies.
Channel Include only orders from one or more sales Channels.
Date Range Select a preset time range from Yesterday to Last Year.
Date Enter the Start and End dates. For a single date, choose the same Start and End date.
Date Type Choose how to reflect orders and their associated activity:

  • Order – Include all orders whose order date is within the selected date range, along with their associated activity.
  • Creation – Include all orders whose creation date is within the selected date range.

Custom Filters

Filter Description
Accounting Basis Choose between:

  • Cash – Show Cash Profit and Cash Profit Margin in the report.
  • Accrual – Show Accrual Profit and Accrual Profit Margin in the report.
Company Group Include only products from one or more Company Groups.
Order # Include only one or more specific orders by order number.
Order Status Include only orders with a specific status.
Payment Status Include only orders with specific payment statuses.
Profit Status Include only orders with a specific profit status – Actual or Estimated.
Settlement Status Include only Amazon and FBA orders in one of two ways:

  • All Orders – Shows profit for all orders regardless of settlement status.
  • Settled – Shows profit only for orders that have settlement data.
Ship Status Include only shipped or unshipped orders.
Wholesale Customer ​Include only orders from one wholesale customer.

Report Data

Column Description
Order Number Shows the Sellercloud order number.
Channel Shows the order’s sales channel.
Channel Order Number Shows the channel-specific order number.
Quantity Shows the number of product units sold.
Subtotal Shows the total amount of the items before any discounts, tax, shipping, etc.
Shipping The amount paid for shipping the order.
Tax Shows the amount paid for tax for the order.
Additional Charges Shows the total amount of any additional charges.
Grand Total Shows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Payment The actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).
Refunds Shows the total refund amount from orders.
Adjustments Shows any positive or negative adjustment amounts to orders.
Items Cost Shows the total amount paid to purchase all items, including refunds and other fees. 

This amount is based on the item cost on the date of the order, and the calculation method selected in the Order Profit & Loss Calculated Using Client Setting. It controls whether the calculation is based on the Average Cost, Site Cost, or Last Cost. For more information, refer to Order Item Cost Calculation. 
If the cost of an item on order is changed manually, follow these steps to have the updated cost reflected in the order’s profit and loss.
Shipping Cost Shows the cost of outbound shipping. Includes refunds on shipping costs.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight-Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.
Enable the Predict Shipping Cost of an Order Client Setting to calculate the estimated shipping cost based on the last 30 days. An E next to the Shipping Cost field indicates that the displayed value is estimated.
Total Fees Shows the total sum of the following: shipping cost, commission (channel selling fee), transaction fees (PayPal processing fee), posting fees (eBay listing fee and Reverb bump fee, dropship fees, co-op fees, and tax payable.
Item Cost Total Shows the total item cost, calculated as such: (Item Cost – Rebate) + Shipping Cost + Commission + Transaction Fee + Posting Fee + Dropship Fee + Co-Op Fee + Tax Payable).
Profit Cash Profit or Accrual Profit, based on the Accounting Basis custom filter.
Profit Margin Cash Profit Margin or Accrual Profit Margin, based on the Accounting Basis custom filter.
Discounts Shows the amount of any discounts applied to the order.
Order Date Shows the date when the order came in.
Order Status Shows the order status.
Profit Status Shows the profit status – Actual or Estimated.
Ship Date Shows the date set for shipping the order.
Ship Status Shows the order’s shipping status.
Shipping Discount Shows any discount applied to the shipping.
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