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Orders Summary by Date Range

Overview

In this article, you will learn about Sellercloud’s Orders Summary by Date Range report. This report summarizes all orders within a specific date range, including information about order details, financial summaries, and customer details.

You can see the following:

  • Order Summary: Customer Name, Orders, Quantity, Subtotal, Shipping, Tax, Discount, Shipping Discount, and Grand Total.
  • Financial Summary: Payment, Refunds, Adjustments, Item Cost, Shipping Cost, Total Fees, Item Cost Total, Cash Profit, Cash Profit Margin, Accrual Profit, and Accrual Profit Margin.
You can run this report automatically on a regular basis with Scheduled Tasks.
For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

  1. Navigate to Reports > Orders > Orders Summary by Date Range.
  2. Set up the Default and Custom filters to have the report show precisely what you need.
  3. Click Search. Each filter you apply gets highlighted in green. If a filter is gray or not displayed at all, it’s not active.
  4. To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
    1. Reorder columns by dragging them up or down in the list;
    2. Hide columns by clicking the Trash icons;
    3. Add columns by clicking Add column.
  5. To sort the data differently, use the Sort by menu.
  6. To save your filtering and sorting options, click Save view, type a Name and click Save.
  7. To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Click the drop-downs below for filter and column descriptions.

Default Filters
FILTER DESCRIPTION
Company Include only orders from one or more companies.
Channel Include only orders from one or more sales channels.
Date Range Select a preset time range from Yesterday to Last Year.
Date Enter the Start and End dates. For a single date, choose the same Start and End date.
Date Type Choose how to reflect orders and their associated activity:

  • Order – View all shipped orders and their associated activity where the order date is in your selected range.
  • Creation – View all orders whose creation date is in your selected range.
Summarize By Choose how to summarize sales in the report. Your choice will determine the report’s first column.
Custom Filters
FILTER DESCRIPTION
Accounting Basis Choose between:

  • Cash – Show Cash Profit and Cash Profit Margin in the report.
  • Accrual – Show Accrual Profit and Accrual Profit Margin in the report.
Company Groups Include only products from one or more company groups.
Order Number Include only one or more specific orders by order number.
Order Status Include only orders with a specific status.
Settlement Status Include only Amazon and FBA orders in one of two ways:

  • All Orders – Shows profit for all orders regardless of settlement status.
  • Settled – Shows profit only for orders that have settlement data.
Report Data
COLUMN DESCRIPTION
Name Shows the order’s sales channel.
Orders Shows the total number of orders.
Quantity Shows the number of product units sold.
Subtotal Shows the total amount of the items before any discounts, tax, shipping, etc.
Shipping The amount paid for shipping the order.
Tax Shows the amount paid for tax for the order.
Discount Shows the amount of any discounts applied to the order.
Shipping Discount Shows any discount applied to the shipping.
Grand Total Shows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Payment The actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).
Refunds Shows the total refund amount from orders.
Adjustments Shows any positive or negative adjustment amounts to orders.
Items Cost Shows the total amount paid to purchase all items, including refunds and other fees. 

This amount is based on the item cost on the date of the order, and the calculation method selected in the client setting Order Profit & Loss Calculated Using. This setting lets you calculate by Average Cost, Site Cost, or Last Cost. To get more information, go to Order Item Cost Calculation. 

If the cost of an item on order is changed manually, follow these steps to have the updated cost reflected in the order’s profit and loss.
Shipping Cost Shows the cost of outbound shipping. Includes refunds on shipping costs.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.

Enabling Predict shipping cost of an order in Client Settings will calculate an Estimated Shipping Cost based on the last 30 days.

When the Shipping Cost field is marked with an E, this indicates the Estimated Shipping Cost is being shown.
Total Fees Shows the total sum of the following: shipping cost, commission (channel selling fee), transaction fees (PayPal processing fee), posting fees (eBay listing fee and Reverb bump fee, dropship fees, co-op fees, and tax payable.
Item Cost Total Shows the total item cost, calculated as such: (Item Cost – Rebate) + Shipping Cost + Commission + Transaction Fee + Posting Fee + Dropship Fee + Co-Op Fee + Tax Payable).
Profit Cash Profit or Accrual Profit, based on the Accounting Basis custom filter.
Profit Margin Cash Profit Margin or Accrual Profit Margin, based on the Accounting Basis custom filter.
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