Syncing an FBA Inbound Shipment to a PO

Click here for information on this function in Sellercloud’s original interface.
This topic describes how to link an FBA inbound shipment to a purchase order in Sellercloud’s original Alpha version.

A convenient way to order quantity for FBA is to create a PO from the FBA Shipment after creating an FBA inbound shipment:

  1. On the FBA inbound shipment, click Action Menu > Generate/Sync PO > Go.
  2. Complete the fields and click Create Purchase Order.

Unlike creating an FBA shipment from a PO, creating a PO from an FBA shipment will not direct
the vendor to ship items to the Amazon Fulfillment center. The Ship To address does not change to the Amazon Fulfillment center on the FBA inbound shipment.

A convenient way to order quantity for FBA is by syncing (connecting) an FBA inbound shipment to a purchase order. Note that you can only sync one FBA inbound shipment to one purchase order.

There are two main ways to sync an FBA inbound shipment to a PO:

  • Link the FBA inbound shipment’s items to a new or existing PO – This feature lets you create or update a PO for items that the vendor will dropship to the Amazon fulfillment center.
  • Copy an FBA inbound shipment’s items to a new or existing PO – This feature lets you create or update a PO for items that the vendor will ship directly to the seller’s warehouse. After you receive the items from that vendor, you will ship them to the Amazon fulfillment center.
Learn how to create an FBA inbound shipment from a purchase order.  Show me where.

Syncing the FBA inbound shipment to a PO

Open the FBA inbound shipment from:

  • FBA Manage Inbound Shipments page; OR
  • FBA Create Inbound Shipment page > click View Shipment
  1. In the FBA inbound shipment, click Action Menu > Sync to PO.
    FBA inbound shipment with the Sync to PO function in the Action menu
  2. Four sync options will appear; continue below based on your choice:

 

Linking an FBA inbound shipment to a new PO

Purpose: Create a new PO with an FBA inbound shipment’s items and quantity.

The PO’s Ship To address will be updated to the FBA fulfillment center, so the vendor can ship your ordered items directly to Amazon. The FBA inbound shipment’s Ship From address will be updated to the vendor’s shipping address.

  1. In the FBA inbound shipment, click Action Menu > select Link to new PO.
  2. Enter the new PO name > choose the vendor > click Next.
    Enter a name for the new connected purchase order and choose the vendor
  3. In the Items box, review/update the Qty for PO > click Finish.
    Review or update the item quantity for the new connected PO
  4. The FBA inbound shipment is now linked to a new purchase order that you can send to the vendor.
    Note: The PO’s inventory count will be disabled and will have an Inventory Disabled status.

    FBA inbound shipment showing the newly connected purchase order number

Linking an FBA inbound shipment to an existing PO

Purpose: Update an existing PO with the FBA inbound shipment’s items and quantity.

The PO’s Ship To address will be updated to the FBA fulfillment center, so the vendor can ship your ordered items directly to Amazon. The FBA inbound shipment’s Ship From address will be updated to the vendor’s shipping address.

  1. In the FBA inbound shipment, click Action Menu > Link to existing PO.
  2. Enter the existing PO number > Next.
    Enter an existing PO number after choosing the Link to Existing PO radio button
  3. In the Items box, review/update the Qty for PO > click Finish.
    Review or update the item quantity for the existing connected PO
  4. The FBA inbound shipment is now linked to an existing purchase order that you can send to the vendor.
    Note: The PO’s inventory count will be disabled and will have an Inventory Disabled status.

    FBA inbound shipment showing the existing connected purchase order number

Copying an FBA inbound shipment to a new PO

Purpose: Create a new PO with the same items and quantity from an FBA inbound shipment.

After receiving the items from the vendor, you will ship the inventory to Amazon’s fulfillment center.

  1. In the FBA inbound shipment, click Action Menu > Copy to new PO.
  2. Enter the new PO name > choose the vendor > click Next.
    Enter a name for the new connected purchase order and choose the vendor
  3. In the Items box, review/update the quantity for the PO > click Finish.
    Review or update the item quantity for the new connected PO
  4. The FBA inbound shipment is now connected to a new purchase order that you can send to the vendor.
    FBA inbound shipment connected to a new purchase order
    The connected PO shows the FBA inbound shipment number

Copying an FBA inbound shipment to an existing PO

Purpose: Copy an FBA inbound shipment’s items and quantity to an existing PO.

The process will update the Qty for PO items and/or create new items in the existing PO. After receiving the items from the vendor, you will ship the inventory to Amazon’s fulfillment center.

  1. In the FBA inbound shipment, click Action Menu > Copy to existing PO.
  2. Enter the PO number > Next.
    Enter an existing PO number after choosing the Copy to Existing PO radio button
  3. In the Items box, review/update the Qty for PO > click Finish.
    Review or update the item quantity for the existing connected PO
  4. The FBA inbound shipment is now connected to a new purchase order that you can send to the vendor.
    FBA inbound shipment connected to an existing purchase order

 

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