Configure Quickbridge

Example: Sellercloud _Wholesale_Customer

If disabled, the Sellercloud Customer ID is used as the Customer Name in Quickbridge.

Example: Thirsty Tea_Wholesale_Customer
This unique naming convention is used instead of a generic customer name for the channel across all companies, as shown in the above example (Sellercloud _Wholesale_Customer).

• Always Paid (default selection)
• Always Not Paid
• Use Sellercloud Paid Status

By default, only the Ship To section will populate; the Bill To section will not populate and will not override the Bill To information stored in Quickbooks for that customer.

Example: If you want to export Overstock orders, but you want to bill Overstock and do not want to bring in the Sold To information on the order, disable Add BillTo Address on Invoices.

You can use this setting with other ones, such as Use Generic Customer Name and Use the Sellercloud Company / Channel Name as the Customer Name.

Here’s an example of when Add BillTo Address on Invoices is enabled:

By default, all fees will post to Quickbooks, but you can prevent certain fees from posting:

• Do not Post Posting Fees
• Do not Post PayPal Fees
• Do not Post Final ValueTotal Fees (Channel Commission Fees)
• Do Not Post Co-op Fees
• Do not Post Final Shipping Fees (Shipping Cost)
• Do not Post Final Shipping Fee (Shipping Cost) for Overstock
• Do not Post Final Shipping Fee (Shipping Cost) for Wayfair 

• Use the Sellercloud Order #
• Use Quickbooks Automatic Invoice Numbering
• Use the Sellercloud Order Custom Column – to use this option, contact support and request the custom order column QUICKBOOKS_INVOICE_NUMBER be added to your account.

Post All Payments to Undeposited Funds Account – By default, payments are exported to a special Sellercloud bank account for each channel. This setting posts the payments to an Undeposited Funds account instead, which can be a different account type.

Prefix Order Reference Number with ‘SC’ – Add a prefix for Sellercloud.

Use Channel Order # for Ebay Orders – / Use Channel Order # for Home Depot Orders/  Use Channel Order # for Overstock Orders – Posts the channel order number instead of the channel order number 2.

Do not Include Customer Paid Shipping costs for Overstock /SmartBargains Orders – Customer pays shipping directly to Overstock /SmartBargains, so you do not get that money. If you are not posting the Shipping fee, it is advised to not post the paid shipping costs.

Do not post wholesale orders that are not fully paid

Mark Invoice to Print Later – Auto-flag all invoices that you post as Print Later, so you can easily print all of them in bulk.

Use Custom Bank Account Mappings to apply Invoice payments – This setting is based on the Mark Order Paid setting in the Main tab (see above.) When enabled, this setting allows for a customized mapping of the payment applied to the invoice instead of using the default bank account created by Sellercloud for that channel. This will display the Check Payment Account button on the Post Detailed Shipped Orders page, which provides a pop-up window with the bank account mapping. Show me where.

Do not post Discount on Split Orders – When enabled, does not post the split order discount on a child order.

• If unchecked (default) – Sales will be the Grand Total of the order.
• If checked – Sales will be separated into the following journal entry types:
  • SubTotal
  • Discount
  • ShippingDiscount
  • SalesTax
  • ShippingTotal
  • Handling
  • Insurance
  • GiftWrapCharge

Do not post wholesale orders that are not fully paid

Summarize Transaction Data by Day – Each date with transactions will have its own journal entry (instead of one journal entry) for all dates with transactions in your chosen date range. Use this setting to see your sales activity in Quickbooks by its actual transaction date, not by your posting date.

Accounting basis – You can choose between Cash and Accrual.

Do not post subtotal for group – Price must be defined on the items in Quickbooks and may not match the order price.

Enable Kit Components with Sales Qty – Sends kit component quantities to Quickbooks and ignores kit parent quantities. The Sales Price will be shown on a new item called Kit Subtotal.

Enable Kit Components with Sales Qty and Price – Posts the sales of kit items by their components and distributes the kits’ sales amounts using the cost ratio calculation.

None – Posts only the kit parent without reference to the components.

• Individually – Each product can have an assigned custom class from the product’s Toolbox > Quickbooks.
• In Bulk – Using the Bulk Update Products feature and selecting the QuickooksClass field to add to the template:

• Post item details on the Items tab – Shows each line item. Here’s how a PO posted to QuickBooks appears:
  
• Post item sum totals on the Expenses tab – Shows the item totals only. Here’s how a PO posted to QuickBooks appears:

  

QuickBooks Bill Ref No. Options:

• Use the Sellercloud PO # – Use the number from the purchase order. The Memo field on the bill in QuickBooks will populate with the vendor invoice #, if it exists. Here’s how this looks in QuickBooks:

  

• Use the Vendor Invoice # referenced on the PO (this option will not let you import a PO into QuickBooks without a VI number.) – Use the VI number entered on the PO as the Bill Reference Number. The PO# will populate in the Memo field. Here’s how this looks in QuickBooks:
  
  
  Note: The Vendor Invoice # referenced here is the “Vendor Invoice Number” field displayed on the PO only when the client setting “Enable vendor invoices workflow” is disabled. This should not be confused with the Vendor Invoice # for Sellercloud Vendor Invoices which can be created based on specific receiving sessions.

• Post item details on the Items tab – See definitions above for same option used for PO’s.
• Post item sum totals on the Expenses tab – See definitions above for same option used for PO’s.
• Post Due Date with Invoice – When enabled, the due date entered on the Vendor Invoice is posted and overrides Vendor level Credit Terms.
  

• Use Sellercloud Invoice ID – Post channel invoices with the ID from the SellerCloud invoice number. If choosing this, you can:
  • Prefix Invoice # with – Enter up to 4 characters; e.g., “SCCI” (default is CI for channel invoice)

• Enable Auto Generate Invoice Numbers – Post channel invoices with auto-generated numbers instead of the Sellercloud invoice number. If choosing this, you can:
  • Update Reference # with QuickBooks Invoice # – A channel invoice’s Reference # is an optional number, entered when creating the channel invoice, that enables you to cross-reference that channel invoice with your own internal invoicing system.
    • If Reference # exists – Choosing this option will not override that field
    • If Reference# is blank – Choosing this option will populate that reference number, in channel invoices posted to QuickBooks, with the auto-generated QuickBooks invoice number.

• Default Inventory Site (not relevant for most users) – When using multi-warehouse/sites in QuickBooks (Enterprise 2012+) for inventory management, enter the Inventory Site name to deduct and add inventory from that site.

This setting requires a Quickbooks version with an enabled multi-currency feature.