Order Profit Calculation – Cash vs Accrual


When calculating profits, Sellercloud allows you to switch between Accrual Accounting and Cash Basis Accounting. The difference lies in the time when the revenue and costs on an order are recognized. Revenue for Cash Basis Accounting is recognized after a payment is received and is based on the Amount Paid. Revenue for Accrual Accounting is recognized when the order is completed and is based on the Order’s Grand Total.

Manage Cash/Accrual Profit

You can switch between these two profit calculation options using the Accounting Basis client setting.

To access profit-related configuration options, go to Settings > Client Settings > General Client Settings > Reporting.

Cash Basis

Recognizes revenue when cash has been received.

Select Cash Basis to apply the Cash Profit calculation method when building the P&L report for an Order.

When the Cash Basis option is selected, the profit for an Order is determined as follows: (Total Payment Amount – Total Refund Amount) – (Item Cost + Total Fees Amount).

Accrual Basis Recognizes revenue when it’s earned.

Select Accrual Basis to apply the Accrual Profit calculation method when building the P&L report for an Order.

When the Accrual Basis option is selected, the profit on an Order is determined as follows: (Grand Total AmountReturn Grand Total Amount) – (Item Cost + Total Fees Amount).

Track Cash/Accrual Profit on Order

The configuration of the Accounting Basis setting will reflect the profit value in the Profit & Loss report for an individual order.

  1. Go to Orders > Manage Orders.
  2. Open the requested order.
  3. Click Toolbox, and select Profit & Loss.

Profit and Loss on Order

Changing the accounting basis on Profit and Loss Reports will change the Accounting Basis client setting, which will affect your Order’s Profit and Loss data. To switch to the appropriate accounting basis, manually adjust the client setting as shown above.

For more information on Profit & Loss, refer to Order Profit & Loss Overview.

SellerCloud offers two ways to calculate profit:

  • Cash Profit – This is based on the Payment amount of the order. Calculation: (Payment – Refunds) – (Item Cost + Total Fees) + Adjustments.
  • Accrual Profit – This is based on the Grand Total amount of the order. Calculation: Sum(Grand Total) – (Item Cost + Total Fees) + Adjustments.

    Note: Sum(Grand Total) = Order Grand Total – Return Grand Total. 


In SellerCloud, you can switch between these 2 options with the Client Setting Accounting Basis (Cash Basis or Accrual Basis).

This setting will reflect on the P&L of the individual orders. Hovering over the Profit value will display the other calculation.


Profit and Loss Reports can be generated in both ways using the Profit Calculation button on the top right.

This button will automatically change the Client Setting Accounting Basis after you run the report, switching the P&L method on the orders, as shown above.

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