Dropshipping

Overview

Dropshipping is when a seller transfers customer order and shipment details to a manufacturer rather than stocking their own goods. This takes away the need for picking, packing, shipping, and maintaining your inventory.

Check out this short tutorial on dropshipping an order directly from a vendor to a customer in our alpha interface.

Check out this short tutorial on dropshipping an order directly from a vendor to a customer in our delta interface.


Prerequisite

Learn how to enable your products for Dropship in bulk and understand inventory levels when dropshipping.

See complete instructions on configuring dropshipping and an overview of the related client settings here.

Dropship on a Case-by-Case Basis

  1. Orders > Manage Orders > Order Details > Actions > Dropship.  
  2. Select a Vendor > Enter Vendor Order ID > Dropship
  3. After the status updates, Send Email. This will send the PO to the vendor.
  4. After the vendor sends confirmation, update the order’s status to reflect the order’s current dropship status.
  5. When the status is updated to Processed, enter the tracking number and shipping data. The order’s status at the order source (Amazon, eBay, etc.) will update and the tracking number will be posted.

Dropship Multiple Orders

  1. Open Manage Orders > Select all orders to dropship. 
  2. Action Menu > Dropship > Go
  3. On the list of selected orders: Choose Vendor > Enter the Vendor Order ID (if enabled in Client Settings) > Dropship
  4. Click the envelope to Send Email for each PO.

Dropship with a file upload

Select a file export type from the dropdown menu on the Dropship Preferences page (see Dropship Configuration for more information). Contact Sellercloud Support to confirm which file meets your requirements. If none is available, Sellercloud developers can create an export format for you.


Dropship with Limited Vendor Quantity

When the order is dropshipped, the inventory levels are restored because the item is actually not leaving your warehouse. There are times, however, when it’s advisable to not replenish your inventory.

Suppose the vendor will allow dropshipping but limits the amount of available items. For example, if the vendor allows 100 items total and will not replenish, its a good idea to create a separate warehouse with the inventory allowed by the vendor. You should also enable the option which will prevent your inventory of that warehouse from replenishing. This will reduce the risk of dropshipping unavailable items.

Under Settings > Company Settings > Company Name > Toolbox > Vendors > Dropship Preferences > Select Do Not Count Inventory for Dropship PO.

Any order that comes in to Sellercloud will reserve the ordered item and reduce the aggregated quantity by default. Enabling the above setting eliminates that from the workflow.


Mark Products/Orders Automatically as Pending Dropship

  1. Catalog > Manage Catalog > Select product > Toolbox > Shipping Preferences.
  2. Click Edit > Go to Method > Dropship Mode > Ship from Vendor or Ship from Manufacturer.
Once you’ve enabled the above setting for an item, any order that comes in for that item will only attain a Dropship pending status, which will prevent it from going into Shipbridge. It will have to be dropshipped manually.

The order and purchase order are linked to show a relationship and to track order fulfillment. The order and purchase order can be printed out together by clicking Actions > Print Invoices to PDF with PO on the order or PO details page.


When orders are fulfilled by a third party – either dropship vendor or 3PL (third-party logistics) – you may be asked to forward actual labels to the fulfillment center.

Orders with a valid Dropship status (“Pending”) and an associated Dropship PO will have an option in the Action Menu to Print Shipping Labels.

  1. Go to Orders > Manage Orders > Open an order.
  2. From the Actions menu, select Print Shipping Label.The image shows the Print Shipping Label option.
  3. Fill in the fields and click Generate Label. A PDF will be generated for printing or emailing to the appropriate party.The image shows the Print Shipping Label sign.
  4. After generating the label, the order will be updated to Shipped and the dropshipped PO will be updated to Received.

API credentials must be configured for the selected carrier in the company’s shipping API page.

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