Transaction Summary Report

Overview

This report is a monthly report which provides revenue and expense transaction details by account.

For answers to general questions about using Sellercloud’s Financial Reporting Suite, see the Reports FAQs.

Filters

There are numerous filters to include the exact data you want in your report. Most filters offer single-choice and multiple-choice fields.

To access this report in Sellercloud:

  1. Go to Reports > Transaction > Transaction Summary.
  2. Choose your filters > Click Run Report.transaction summary report

After clicking Run Report to show these transactions, you can see each specific filter you applied. If a filter is not shown, you left it blank or choose All from the drop-down menu.

The table below defines each of these filters:

FILTER FILTER DESCRIPTION
Company Include only the orders from one or more companies, or include orders from all companies.
Company Groups* Include orders from only one group of companies, or include orders from all companies.

*This filter is only shown if you enabled the company group setting and grouped companies together. Learn how.

Channel Include only the orders from one or more sales channels, or include orders from all channels.
Date Range
  • Custom (default)- Enter the Start and End dates. For a single date, choose the same Start and End date.
  • Date ranges (presets) – There are 22 choices from Yesterday to the Last Year.
Start Date and End Date If you chose a custom date range, choose the starting and ending dates. (If you chose a default date range, these will auto-populate.)
Transaction type  Select a transaction type from the drop-down menu.
Manufacturer Filter by specific manufacturer.
Settlement ID Filter by transactions from a specific settlement.
Show precise item cost (up to 4 decimal places) TRUE/FALSE.
Profit Calculation toggle Calculate profit in one of two ways:

  • Cash – Shows profit based on Payment of the orders.
  • Accrual – Shows profit based on Grand Total amount of the orders.

Note: If you choose Cash Profit, you can still see each order’s Accrual Profit by opening the order and hovering over Cash Profit on the P&L tab, and vice versa.

Orders Status toggle Include Amazon/FBA orders in one of two ways.

  • All Orders – Show profit for all orders regardless of settlement status.
  • Settled – Show profit only for orders that have settlement data.

The Grid Data

Take a look at a sample grid report:transaction summary grid data

You can export this report to a spreadsheet with additional data by clicking the Export to Excel icon.

The table below defines each of these columns:

COLUMN DESCRIPTION
Company The name of the company.
Channel The name of the channel.
Settlement ID Unique settlement number.
Transaction Type
  • Order transactions – These are listed as either Debit or Credit
  • Non-order transactions – These are listed individually by transaction type; for example, Warehouse Lost, Warehouse Damage, FBA Disposal Fee, FBA Inbound Shipping Cost, Product Ad, etc.
Movement Type The specific movement type (Order, PO, etc.).
Commission Amount of the commission.
Items Cost Cost of the items on the order.

Items Cost is based on A) The item cost on the Order Date, and B) The method used to calculate cost, which is determined by the Client Setting Order Profit & Loss Calculated Using (either Average Cost, Site Cost, or Last Cost). Here’s how P&L is calculated and tracked on an order.

Watch how Sellercloud calculates item cost.

If the cost of an item on an order is manually changed, follow these steps to have the updated cost reflected in the order’s profit and loss.
Shipping Cost Cost for outbound shipping.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.
Tax The amount the buyer paid for tax on the order.
Trans. Fees Fees for the transaction.
Total Cost Total cost.
Grand Total The total amount of the order.

Grand Total = (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).

*Only shown if you set the filter’s Profit Calculation toggle to Accrual.

Adjustments Amount of any adjustments made.
Other Channel Fees Non-order-related transaction fees, including:

  • FBA disposal
  • FBA inbound shipping
  • Amazon product ads’ per-day Spend amount (if imported from Seller Central’s Sponsored Product Ad report)
  • Product-related transactions from the Amazon and eBay settlement reports
Profit Profit in $. Either Cash Profit or Accrual Profit based on your filter toggle.

The Spreadsheet Data

Exported spreadsheets include more data than the grid report. Spreadsheets also let you manipulate data, such as filter within a column, sort with advanced parameters, etc. You can even create custom bar graphs and pie charts; for example, to show daily sales trends for a selected date range.spreadsheet data summary

The table below defines each of these columns:

COLUMN DESCRIPTION
Company The name of the company.
Channel The name of the channel.
Company ID Unique company number.
Settlement ID Unique settlement number.
Transaction Type
  • Order transactions – These are listed as either Debit or Credit
  • Non-order transactions – These are listed individually by transaction type; for example, Warehouse Lost, Warehouse Damage, FBA Disposal Fee, FBA Inbound Shipping Cost, Product Ad, etc.
Movement Type The specific movement type (Order, PO, etc.).
Units Number of units.
Grand Total The total amount of the order.

Grand Total = (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).

*Only shown if you set the filter’s Profit Calculation toggle to Accrual.

Subtotal The total amount of the items before any discounts, tax, shipping, etc.
Shipping Cost Cost for outbound shipping.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.
Commission Amount of the commission.
Tax The amount the buyer paid for tax on the order.
Trans. Fees Fees for the transaction.
Marketplace Facilitator Tax Tax of the marketplace facilitator.
Items Cost Cost of the items on the order.

Items Cost is based on A) The item cost on the Order Date, and B) The method used to calculate cost, which is determined by the Client Setting Order Profit & Loss Calculated Using (either Average Cost, Site Cost, or Last Cost). Here’s how P&L is calculated and tracked on an order.

Watch how Sellercloud calculates item cost.

If the cost of an item on an order is manually changed, follow these steps to have the updated cost reflected in the order’s profit and loss.
Total Cost Total Cost.
Payments The actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).

Unlike the grid report, this appears whether you set the filter’s Profit Calculation toggle to Cash or Accrual.

Refunds Total refunds amount from orders.

Unlike the grid report, this appears whether you set the filter’s Profit Calculation toggle to Cash or Accrual.

Adjustments Adjustments, either positive or negative, to orders.
Other Channel Fees Non-order-related transaction fees, including:

  • FBA disposal
  • FBA inbound shipping
  • Amazon product ads’ per-day Spend amount (if imported from Seller Central’s Sponsored Product Ad report)
  • Product-related transactions from the Amazon and eBay settlement reports
Cash Profit This is based on the Payment amount of an order.

Cash Profit calculation: (Payment – Refunds) – (Item Cost + Total Fees) + Adjustments.

Accrual Profit This is based on the Grand Total amount of an order.

Accrual Profit calculation: Sum(Grand Total) – (Item Cost + Total Fees) + Adjustments + Other Channel Fees.

Settlement ID Unique settlement number.
SCSettlementID Unique settlement number from Sellercloud.

 

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