P&L Order Details (Profit by Order Details)

This report shows Profit and Loss (P&L) by individual order based on transactions made on a specific date or range of dates. From there, you can click each order to open its details.

To access this report in Sellercloud, click Reports, then either:

  • P&L Reports > P&L Order Details; OR
  • Transaction Reports > Profit by Order Details

Take a look at a sample grid report:

For the report summarizing these orders by channel, company, manufacturer, product type, or product vendor, see Profit by Order Summary.

For answers to general questions about using Sellercloud’s Financial Reporting Suite, see the Reports FAQs.

Choose your filters

There are numerous filters to include the exact data you want in your report. (Most filters offer single-choice and multiple-choice fields. See a generic example of both.)

After clicking Run Report to show these transactions, you can see each specific filter you applied. If a filter is not shown, you left it blank or chose All. Here’s a common report filter.

The table below defines each of these filters:

FILTER FILTER DESCRIPTION
Company Include only the orders from one or more companies, or include orders from all companies.
Company Groups* Include orders from only one group of companies, or include orders from all companies.

*Only shown if you enabled the company group setting and grouped companies together. Learn how.

Channel Include only the orders from one or more sales channels, or include orders from all channels.
Date Range
  • Custom (default)- Enter the Start and End Dates. For a single date, choose the same Start and End Date.
  • Date ranges (presets) – There are 22 choices from Yesterday to the Last Year to Date.
Start Date and End Date If you chose a custom date range, choose the starting and ending dates. (If you chose a default date range, these auto-populate.)
Date Type Have orders, and their associated activity, reflected in one of 3 ways:

  • By transaction date – View all order activity that occurred within your selected date range. Note: This will use the ship date for sales (debit) transactions.
  • By ship date – View all orders and their associated activity where ship date is in your selected date range.
  • By order date – View all shipped orders and their associated activity where order date is in your selected date range.
Wholesale Customer ​Include only the orders belonging to one wholesale customer, or include all orders.
Sales Rep Include only the orders belonging to one sales representative, or include all orders.
Purchaser (Buyer) Include only the products belonging to one or more purchasers, or include all products.
Product Type Include only the products belonging to one product type, or include all products.
Product Group Include only the products belonging to one product group, or include all products.
Vendor Include only the products belonging to one vendor, or include all products.

Note: For dropship orders, this will be the vendor that the products were actually purchased from.

Manufacturer Include only the products belonging to one manufacturer, or include all products.
Brand Include only the products belonging to one brand, or include all products.
Settlement ID* Include orders with specific settlement IDs.

A settlement is a channel’s order-related fees, commissions, and taxes. Currently, this filter works for Amazon/FBA, eBay, Newegg, and Walmart Marketplace settlements.

This field has 3 options:

  • For one Settlement ID – Enter a specific Settlement ID and click Run Report
  • For all Settlement IDs in your date range – Leave blank and click Run Report
  • For a list of 20 most recent IDs – Click Search

*Only appears if choosing “Transaction” as the Date Type filter.

Order # Include orders by order number.

This field has 3 options:

  • For one order number – Enter a specific order number and click Run Report.
  • For multiple order numbers – Click the Order # List, then enter or copy/paste multiple order numbers on separate lines, then click Select Orders to populate the Order# box, and then click Run Report.
  • For all order numbers in your date range – Leave this field blank and click Run Report.
Profit Calculation toggle Calculate profit in one of two ways:

  • Cash – Shows profit based on Payment of the orders.
  • Accrual – Shows profit based on Grand Total amount of the orders.

Note: If you choose Cash Profit, you can still see each order’s Accrual Profit by opening the order and hovering over Cash Profit on the P&L tab, and vice versa.

Orders Status toggle Include Amazon and FBA orders in one of two ways:

  • All Orders – Show profit for all orders regardless of settlement status.
  • Settled – Show profit only for orders that have settlement data.

About the grid data

Take a look at a sample grid report:

You can export this report to a spreadsheet with additional data by clicking the Export to Excel icon. For spreadsheet details, see About the spreadsheet data.

The table below defines each of these columns:

COLUMN DESCRIPTION
Order # The unique order identification number in Sellercloud.

Click the # to open the order, see its details, and choose an action.

Order Date Date the order was placed.
Channel Source of the order.
Channel Order # The unique order number from the channel.
Qty Total quantity of items sold.
Subtotal Total amount of the items before shipping, discounts, tax, etc.
Shipping ​Amount the buyer paid for shipping on the order.
Tax ​Amount the buyer paid for tax on the order. Refunds on tax are also included.
Other Charges Total of handling, gift wrap, insurance, discount, and shipping discount.
Grand Total* Total amount of the order.

Grand Total calculation: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).

*Only shown if you set the filter’s Profit Calculation toggle to Accrual.

Payments* Actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).

*Only shown if you set the filter’s Profit Calculation toggle to Cash.

Refunds* Total refund amount from orders.

*Only shown if you set the filter’s Profit Calculation toggle to Cash.

Adjustments Adjustment amounts, either positive or negative, to orders.
Items Cost Cost of the items on the order. Includes refunded costs.

In reports, Items Cost is based on A) The item cost on the Order Date, and B) The method used to calculate cost, which is determined by the Client Setting Order Profit & Loss Calculated Using (either Average Cost, Site Cost, or Last Cost). Here’s how P&L is calculated and tracked on an order.

Watch how Sellercloud calculates item cost.

If the cost of an item on an order is manually changed, follow these steps to have the updated cost reflected in the order’s profit and loss.
Shipping Cost The cost for outbound shipping. Includes refunds on shipping cost.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.
Commission Channel selling fees. Includes refunds on commission fees.
Total Fees Total of shipping cost, commission (channel selling fee), transaction fees (Paypal processing fee), posting fees (eBay listing fee and Reverb bump fee, dropship fees, co-op fees, and tax payable.
Profit Cash Profit or Accrual Profit, based on the filter’s Profit Calculation toggle (Cash or Accrual).
Profit % Cash Profit Margin or Accrual Profit Margin, based on filter’s Profit Calculation toggle (Cash or Accrual).

About the spreadsheet data

Exported spreadsheets include more data than the grid report. Spreadsheets also let you manipulate data, such as filter within a column, sort with advanced parameters, etc. You can even create custom bar graphs and pie charts; for example, to show daily sales trends for a selected date range.

Below is part of a sample spreadsheet trimmed for display purposes (or see one with all columns):

The table below defines each of its columns:

COLUMN DESCRIPTION
Order # The unique order identification number in Sellercloud.
Order Date Date the order was placed.
Ship Date Date the order was shipped.
Channel Source of the order.
Channel Order # The unique order number from the channel.
Company Company name.
Qty Total quantity of items sold.
Subtotal Total amount of the items before any shipping, discounts, tax, etc.
Shipping ​Amount the buyer paid for shipping on the order.
Tax Amount the buyer paid for tax on the order. Refunds on tax are also included.
Handling Amount the buyer paid for handling on the order.
Insurance Amount the buyer paid for insurance on the order.
Gift Wrap Amount the buyer paid for gift wrap on the order.
Discount Amount of discount applied to the order.
Shipping Discount Amount of discount applied to the shipping.
Other Charges ​Total of handling, insurance, gift wrap, discount, and shipping discount.
Grand Total The total amount of the order.

Grand Total calculation: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).

Unlike the grid report, this appears whether the filter’s Profit Calculation toggle is set to Cash or Accrual.

Payments Actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).

Unlike the grid report, this appears whether you set the filter’s Profit Calculation toggle to Cash or Accrual.

Refunds Total refunds amount from orders.

Unlike the grid report, this appears whether you set the filter’s Profit Calculation toggle to Cash or Accrual.

Adjustments Adjustments, either positive or negative, to orders.
Items Cost Cost of the items on the order.

Items Cost in reports is based on A) The item cost on the Order Date, and B) The method used to calculate cost, which is determined by the Client Setting Order Profit & Loss Calculated Using (either Average Cost, Site Cost, or Last Cost). Includes Refunded costs. Here’s how P&L is calculated and tracked on an order.

Watch how Sellercloud calculates item cost.

If the cost of an item on an order is manually changed, follow these steps to have the updated cost reflected in the order’s profit and loss.
Items Rebate Incentive amount the vendor reimburses for a product’s promotion.
Shipping Cost The cost for outbound shipping. Includes refunds on shipping cost.

  • For FBA – This includes the following fee types: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.
Commission Channel selling fee. Includes refunds on commission fees.
Transaction Fee Paypal processing fee.
Posting Fee eBay listing fee and Reverb bump fee.
Dropship Fee Vendor dropship fee.
Co-Op Fee Allowance fee from select channels.
Tax Payable Tax payable portion of the order.
Total Fees Total of shipping cost, commission (channel selling fee), transaction fees (Paypal processing fee), posting fees (eBay listing fee and Reverb bump fee), dropship fees, co-op fees, and tax payable.
Item Cost Total Calculation: (Item Cost – Rebate) + Shipping Cost + Commission + Transaction Fee + Posting Fee + Dropship Fee + Co-Op Fee + Tax Payable).
Accrual Profit This is based on the Grand Total amount of an order.

Accrual Profit calculation: Sum(Grand Total) – (Item Cost + Total Fees) + Adjustments.

Note: Sum(Grand Total) = Order Grand Total – Return Grand Total.

Cash Profit This is based on the Payment amount of an order.

Cash Profit calculation: (Payment – Refunds) – (Item Cost + Total Fees) + Adjustments.

Accrual Profit Margin Accrual Profit Margin calculation: (Sum(Grand Total) – (Order Cost Total + Adjustments)) / Sum(Grand Total) * 100.

Note: Sum(Grand Total) = Order Grand Total – Return Grand Total.

Cash Profit Margin Cash Profit Margin calculation: ((Payments – Refunds) – (Order Cost Total + Adjustments)) / (Payments – Refunds) * 100.

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