In this article, you will learn about Sellercloud’s P&L Order Details. This report shows the Profit and Loss (P&L) details of individual orders based on transactions made on a specific date or date range. You can also click orders to view details.
You can see the following:
- Profit: Accrual Profit, Cash Profit, Accrual Profit Margin, and Cash Profit Margin.
- Sales and Revenue: Quantity, Subtotal, Shipping, Tax, Other Charges, Grand Total, Payments, Refunds, and Adjustments.
- Costs: Items Cost, Commission, Total Fees, Shipping Cost, Co-Op Fee, Company, Discount, Dropship Fee, FBA – Order Handling, Pick And Pack, and Weight Handling, Gift Wrap, Handling, Insurance, Items Rebate, Posting Fee, Shipping Discount, Tax Payable, and Transaction Fee.
- Order Information: Order Date, Channel, Order Number, Order Subtype, Order Number 2, Sales Rep, Sales Rep 2, Ship Date, and Wholesale Customer.
For a report summarizing orders by channel, company, manufacturer, product type, or vendor, see Profit by Order Summary.
Access and Customize the Report
To use the report, follow these steps:
- Navigate to Reports > Profit & Loss > P&L Order Details.
- Set up the Default and Custom filters to have the report show precisely what you need.
- Click Search. Each filter you apply gets highlighted in a different color. If a filter is gray or not displayed at all, it’s not active.
- To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
- To sort the data differently, use the Sort by menu.
- To save your filtering and sorting options, click Save view, type a Name and click Save.
- To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.
Filter and Column Definitions
Click the drop-downs below for filter and column descriptions.
|Company||Include only orders from one or more companies.|
|Channel||Include only orders from one or more sales channels.|
|Date Range||Select a preset time range from Yesterday to Last Year.|
|Date||Enter the Start and End dates. For a single date, choose the same Start and End date.|
|Date Type||Choose how to reflect orders and their associated activity:
|Accounting Basis||Accounting Basis – Choose between:
Note: This is related to settings that affect the default behavior of the report. To learn more, see Order Profit Calculation – Cash vs. Accrual.
|Brand||Include only orders with products from one or more brands.|
|Company Groups||Include only products from one or more company groups.|
|Manufacturer||Include only products from one or more manufacturers.|
|Order #||Include only one or more specific orders by order number.|
|Product Groups||Include only products from one or more product groups.|
|Product Type||Include only products from one or more product types.|
|Purchaser||Include only products bought by a specific purchaser.|
||Include only orders sold by a specific sales rep.|
|Settlement ID||Include orders with specific settlement IDs. A settlement is a channel’s order-related fees, commissions, and taxes.
|Settlement Status||Include only Amazon and FBA orders in one of two ways:
|Show Precise Item Cost||Show the precise item cost up to 4 decimal places.|
|Vendor||Include only products from one or more vendors.
Note: For Dropship orders, this will be the vendor that the products were actually purchased from.
|Wholesale Customer||Include only orders from one wholesale customer.|
|Order ID||Shows the Sellercloud order number.|
|Order Date||Shows the date when the order came in.|
|Channel||Shows the order’s sales channel.|
|Channel Order #||Shows the channel-specific order number.|
|Order Subtype||Shows the order subtype.|
|Qty||Shows the number of product units sold.|
|Subtotal||Shows the total amount of the items before any discounts, tax, shipping, etc.|
|Shipping||The amount paid for shipping the order.|
|Tax||Shows the amount paid for tax for the order.|
|Other Charges||Shows the total handling, insurance, gift wrap, discount, and shipping discount.|
|Grand Total||Shows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Note: Only shown if you set the Accounting Basis custom filter to Accrual.
|Payments||The actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).
Note: Only shown if you set the Accounting Basis custom filter to Cash.
|Refunds||Shows the total refund amount from orders.|
|Adjustments||Shows any positive or negative adjustment amounts to orders.|
|Items Cost||Shows the total amount paid to purchase all items, including refunds and other fees.
This amount is based on the item cost on the date of the order, and the calculation method selected in the client setting Order Profit & Loss Calculated Using. This setting lets you calculate by Average Cost, Site Cost, or Last Cost. To get more information, go to Order Item Cost Calculation.
If the cost of an item on an order is changed manually, follow these steps to have the updated cost reflected in the order’s profit and loss.
|Commission||Shows sales rep commission fees.|
|Total Fees||Shows the total sum of the following: shipping cost, commission (channel selling fee), transaction fees (PayPal processing fee), posting fees (eBay listing fee and Reverb bump fee, dropship fees, co-op fees, and tax payable.|
|Profit||Cash Profit or Accrual Profit, based on the Accounting Basis custom filter.|
|Profit Margin||Cash Profit Margin or Accrual Profit Margin, based on the Accounting Basis custom filter.|
|Channel Order # (2)||Show a secondary channel order number.|
|Co-Op Fee||Shows an allowance fee from select channels.|
|Company||Shows the company.|
|Discount||Shows the amount of any discounts applied to the order.|
|Dropship Fee||Shows the vendor dropship fee.|
|FBA Order Handling||The FBA order handling fee.|
|FBA Pick And Pack||The FBA pick and pack fee.|
|FBA Weight Handling||The item’s FBA weight handling fee, based on the shipping weight.|
|Gift Wrap Charge||Shows the amount paid for gift wrapping for the order.|
|Handling Fee||Shows the amount paid for handling.|
|Insurance||Shows the amount the buyer paid for order insurance.|
|Items Rebate||Shows the incentive amount the vendor reimburses for a product’s promotion.|
|Posting Fee||Shows the eBay listing fee and Reverb bump fee.|
|Sales Rep||Shows the sales representative assigned to the order.|
|Sales Rep 2||Shows the second sales representative. You will see it only if you select Enable Multiple Sales Reps in the Client Settings.|
|Ship Date||Shows the date set for shipping of the order.|
|Shipping Cost||Shows the cost of outbound shipping. Includes refunds on shipping costs.
Enabling Predict shipping cost of an order in Client Settings will calculate an Estimated Shipping Cost based on the last 30 days.
When the Shipping Cost field is marked with an E, this indicates the Estimated Shipping Cost is being shown.
|Shipping Discount||Shows any discount applied to the shipping.|
|Shipping Fee||The amount paid for shipping the order.|
|Tax Payable||Shows the tax payable part of the order.|
|Transaction Fee||Shows the Paypal processing fee.|
|Wholesale Customer||Shows the name of the wholesale customer, if they are one.|