Configuring Sellercloud for FBA Inbound Shipments

Click here for information on this function in Sellercloud's original interface.

Configuring SellerCloud to allow for and optimize FBA Inbound Shipments requires several simple configurations:

  1. Warehouse Configurations
    1. Ship To - FBA, Interim
    2. Ship From
  2. Product Configurations
    1. Fulfilled by Amazon
    2. Get FNSKU
  3. Configuring Amazon Label Service

Warehouse configurations

Configuring the Ship To warehouse

Sellercloud tracks inventory through warehouses, so you'll need to set up two warehouses to track FBA Inbound Shipments - one to track inventory at the Amazon Fulfillment Center, and another warehouse for inventory while in transit to FBA. The process will then work as follows: When the items are added to a shipment, their quantity become reserved in the regular warehouse. After the shipment gets marked as shipped, the inventory moves to the In-transit Warehouse As it gets received by FBA it automatically moves from the in-transit warehouse to the FBA warehouse.

  1. . Settings > Warehouse.
  2.  Press Add Warehouse above the grid.
  3. Give a name to your warehouse, like FBA Warehouse.
  4. Select FBA as the warehouse type and save.
  5.  Add another warehouse and give it a name, like In-Transit to FBA.
  6. Select Interim as the warehouse type.

Configuring the Ship From warehouse

By default you will be able to add items to your shipment even if it has no inventory in your catalog. This is sometimes done when you expect a purchase order to arrive shortly, and would like to set up the shipment even before it arrives. If you want a check on this, enable the client setting Enable Validate Inventory For FBA Inbound Shipments. When enabled, the shipment will not preview if product has less inventory than the quantity you are adding to the shipment. A second client setting - Validate FBA Shipment Inventory per warehouse - only should be enabled if you want to narrow the validation tot the ship from warehouse. If you do require inventory validation you would need to allow inventory for that product to be available from specific warehouses. On the warehouse enable the setting Allow to use qty for FBA Shipments.

The warehouse from which you are shipping to FBA should have its address filled in correctly, because the Ship From address on the FBA Inbound Shipment gets pulled from the warehouse address, not from the company address.

Channel warehouse configuration - By matching the FBA warehouse to the channel, FBA inventory reports will update the inventory of the correct warehouse.

  1. Company Settings > Toolbox > Channel warehouse.
  2. Locate the FBA channel row. Then select the FBA warehouse.

Product configurations

Fulfilled by Amazon

Just like creating a shipping plan on FBA, the items added to the FBA inbound shipment need be in your Amazon catalog as a "Fulfilled by Amazon" product. On the Amazon properties page if set as Merchant Fulfilled open the Action Menu and select Change Fulfilled by.

  • If the product has already been posted to Amazon, press Change and Update Amazon.
  • If the product has not been posted to Amazon, press Change and do not update Amazon.
  • Launch the product to Amazon as an Amazon Fulfilled product. In either case, it can take up to
    fifteen minutes before Amazon process your product and puts it in to FBA inventor.

Default status

By default, new items that are created in Sellercloud will be created with a Merchant Fulfilled status. However, this can be controlled by the following Amazon setting. Open the toolbox and hover over Amazon Settings > Product Defaults. Set the default Fulfilled by Status.

To update multiple product as fulfilled by Amazon, select the products on the Manage Inventory page, then open the Action Menu and click Switch to AFN and click GO. This action will change the product in Sellercloud and also update Amazon, so it should only be done for products already posted to Amazon.

To update the fulfilled by status in Sellercloud with a bulk update file use the column header FulfilledBy and enter the values Amazon or Merchant. A bulk update file will only update the status in Sellercloud. The products' status will not change on Seller Central through the bulk update.

Getting the FNSKU

After the products are in the FBA Inventory, you will be able to retrieve the FNSKU which is required for creating FBA Inbound Shipments. The FNSKU, or FBA SKU, is an Amazon product identifier that Amazon uses for FBA Inventory.

  • On the Amazon Properties page open the action menu and click Get FNSKU.
  • You can also retrieve the FNSKU's in bulk by selecting the products on the Manage Inventory
    page and selecting Get FNSKU from the Action Menu.

Amazon labeling service
Items shipped to FBA must have unit labels affixed to each item unless they are eligible for commingling. You can sticker on the labels yourself or you can request to use the Amazon Label Service to have Amazon apply the labels on your behalf.

Enabling labeling services and setting default option

  1. Go to your Seller Central account.
  2. Open the Settings drop down and scroll down to Fulfillment by Amazon.
  3. Press the Edit button on the Optional Services section and enable the MWS service.
  4. Select the default labeling preference. This will determine the default preference of who
    will label the items in the shipment. The following three options only apply to items that
    require labeling. This sets the default labeling option but it can be overridden on each
    shipment individually.
  • Amazon should label the items and reject items that cannot be labeled. Be aware that Amazon charges a fee per item for labeling.
  • FBA should label my items, however I will label my items as necessary. This means that Amazon will label any items that you have not labeled.
  • I will label my items. This means that you will label your items and Amazon should reject any items that are not labeled


Check out this short tour on FBA inbound shipments! See how easy it is to use the handy shipment wizard after you configure Sellercloud for these shipments.

See Sellercloud’s complete library of video tutorials on creating FBA inbound shipments.

Prerequisite: You must be enrolled in Fulfillment by Amazon before you can create an FBA inbound shipment.

Preparing Sellercloud to allow for, and optimize, FBA inbound shipments, requires several simple configurations:


Warehouse configurations

Configuring the Ship To warehouses

Sellercloud tracks inventory through warehouses, so you must set up two warehouses to track FBA inbound shipments:

  • warehouse to track inventory at the Amazon Fulfillment Center
  • warehouse for inventory while in transit to FBA

The process works as follows: When the items are added to an FBA inbound shipment, their quantity become reserved in the regular warehouse. After the shipment is marked as shipped, the inventory moves to the in-transit warehouse. As the shipment is received by FBA, inventory automatically moves from the in-transit warehouse to the FBA warehouse.

To configure the Ship-To warehouses:

  1. Click Settings > Company > Inventory > Add New Warehouse, or search for “add warehouse” and click it.
Add a new ship to warehouse for FBA inbound shipments in SellerCloud
  1. Name your warehouse, such as “FBA Warehouse.”
  2. Select FBA as the warehouse type and save.
  3. Add another warehouse and name it, such as “In-Transit to FBA.”
  4. Choose Interim as the warehouse type and save.

Configuring the Ship From warehouse

By default, you can add items to your shipment even if the items have no inventory in your catalog. This may be done if you expect a purchase order to arrive shortly, but you want to set up the shipment before it arrives.

  • If you want a check on this, select Enable Validate Inventory For FBA Inbound Shipments in your Client Settings: Click General Client Settings > enable the Advanced toggle > Channels > FBA General section > Save.
    • If enabled, the shipment will not preview if the product has less inventory than the quantity you are adding to the shipment.
  • A second Client Setting – Validate FBA Shipment Inventory per warehouse only – should only be enabled if you want to narrow the validation to the Ship From warehouse. Click General Client Settings > enable the Advanced toggle > Channels > FBA General section > Save.
    • To require inventory validation, you must allow inventory for that product to be available from specific warehouses. On the warehouse, enable the setting Allow to use qty for FBA Shipments.
The warehouse from which you are shipping to FBA must have the correct address. The Ship From address on an FBA inbound shipment is pulled from the warehouse address, not from the company address.

Channel warehouse configuration

By matching the FBA warehouse to the channel, FBA inventory reports will update the inventory of the correct warehouse:

  1. Click your Company > Toolbox > Channel Warehouse.
    Choose FBA warehouse for the FBA channel in SellerCloud
  2. Find the FBA channel row > select FBA Warehouse.
  3. Click Save Settings at the bottom of the page.

Product configurations

Fulfilled by Amazon setting

Items added to an FBA inbound shipment must be in your Amazon catalog as a Fulfilled by Amazon product. On the Amazon properties page, if the product is “Fulfilled by Merchant:”

  1. Click Menu > Change Fulfilled By.
  2. Click the Fulfilled By Amazon radio button.
    Choose Amazon for the product's fulfilled by field
  • If product is posted to Amazon, click Save. (The Update on Amazon box is selected by default.)
  • If product is not posted to Amazon, uncheck Update on Amazon > Save.
  1. Launch the product to Amazon as an Amazon Fulfilled product.
It may take up to 15 minutes before Amazon processes your product and puts it into FBA inventory.

By default, new items created in Sellercloud will have a Merchant Fulfilled status, but you can control this at the company level for all products as follows: Open the company > Toolbox > Amazon Settings > Product Defaults > set the Fulfilled By field to Amazon > Save.

To update multiple products to Fulfilled by Amazon:

  1. Select the products on the Manage Inventory page > click Action Menu > click Switch to AFN. This changes the product in Sellercloud and also automatically updates Amazon, so it should only be done for products that are already posted to Amazon.

To update the Fulfilled By status in Sellercloud with a bulk-update file:

  1. Use the column header FulfilledBy and enter the values Amazon or Merchant. A bulk update file will only update the status in Sellercloud; the products’ status will not change on Seller Central.

Getting the product’s FNSKU

The FNSKU (FBA SKU) is an Amazon product identifier that they use for FBA inventory. This is required for each product that you add to an FBA inbound shipment.

After products are in FBA inventory, you can retrieve the FNSKU in one of three ways:

  • Click the product’s Amazon Properties > Action Menu > Get FNSKU
  • On the Manage Inventory page > select products > Action Menu > Get FNSKU
  • FBA inbound shipment wizard > add the product > Products tab > click the product’s Get FNSKU icon

Amazon labeling service

Unless items are eligible for commingling, each item shipped to FBA must have labels affixed on them. You can apply the labels or use the Amazon Label Service to have Amazon apply labels on your behalf.

  1. Open your Seller Central account.
  2. Open the Settings dropdown and scroll to Fulfillment by Amazon.
  3. Press the Edit button on the Optional Services section and enable the MWS service.
  4. Select the labeling preference to determine who labels the shipment’s items by default. The following three options only apply to items that require labeling. Note that this sets the default labeling option, but you can also override each shipment individually:
  • Amazon should label the items  and reject items that cannot be labeled. Note that Amazon charges a fee per item for labeling.
  • FBA should label my items, however I will label my items as necessary. Amazon will label any items that you have not labeled.
  •  I will label my items. You will label your items and Amazon will reject items that are not labeled.

 

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