Reconciliation By Order

Overview

In this article, you will learn about Sellercloud’s Amazon & Walmart Reconciliation By Order report. This report provides a reconciliation overview by order. It includes information about orders, financials, shipping, and handling. Reconciliation reports are intended to match the transactions recorded in an online store's financial records to those processed by payment gateways and banks to ensure the reliability and accuracy of financial reporting. You can see the following:

Order Information: Order Number, Order Date, Channel, Shipping, and Ship Date.
Financial Information: Subtotal, Grand Total, Commission, Adjustments, Tax, Marketplace Facilitator Tax, Sellercloud Amount, Settlement Amount, and Amount Difference.
Shipping & Handling Information: Shipping Cost, Gift Wrap, Handling, Insurance, and Posting Fee.
Promotion Information: Promotion Cost and Rebate.

This report only shows settlement information about Amazon, Walmart Marketplace, FBA, and WFS Orders.

For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

Navigate to Reports > Settlement > Amazon and Walmart Reconciliation By Order.
Set up the Default and Custom filters to have the report show precisely what you need.
Click Search. Each filter you apply gets highlighted in green. If a filter is gray or not displayed at all, it’s not active.
To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
1. Reorder columns by dragging them up or down in the list.
2. Hide columns by clicking the Trash icons.
3. Add columns by clicking Add column.
To sort the data differently, use the Sort by menu.
To save your filtering and sorting options, click Save view, type a Name and click Save.
To export the full report to a spreadsheet, click Actions on the bottom right and select the desired format – Excel, CSV, or PDF. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Below you will find descriptions of the available filters and columns.

Default Filters

FILTER	DESCRIPTION
Company	Include only one or more Companies.
Channel	Include only one or more sales Channels.
Date Range	Select a preset time range from Yesterday to Last Year.
Date	Enter the Start and End dates. For a single date, choose the same Start and End date.

Custom Filters

FILTER	DESCRIPTION
Company Group	Include only orders from one or more Company Groups.
Order Number	Include only one or more specific orders by order number.
Status Type	Include only reconciled or unreconciled payments.

Report Data

DESCRIPTION
Order Number	Shows the Sellercloud order number.
Order Date	Shows the date when the order came in.
Channel	Shows the order’s sales channel.
Subtotal	Shows the total amount of the items before any discounts, tax, shipping, etc.
Grand Total	Shows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Shipping	The amount paid for shipping the order.
Commission	Shows Sales rep commission fees.
Adjustments	Shows any positive or negative adjustment amounts to orders.
Tax	Shows the amount paid for tax for the order.
Marketplace Facilitator Tax	Shows the marketplace facilitator tax.
Sellercloud Amount	Shows the amount calculated in Sellercloud for the corresponding transactions.
Settlement Amount	Shows the amount calculated from the settlement for the corresponding transactions.
Amount Difference	Shows the difference between the Sellercloud amount and the settlement amount.
Gift Wrap	Shows the amount paid for gift wrapping for the order.
Handling	Shows the amount paid for handling.
Insurance	Shows the amount paid for order insurance.
Posting Fee	Shows the listing's posting fee and Reverb bump fee.
Promotion Cost	Shows the amount paid for sponsored product ads, sponsored brand ads, display ads, and other promotional programs.
Items Rebate	Shows the incentive amount the vendor reimburses for a product’s promotion.
Ship Date	Shows the date set for shipping of the order.
Shipping Cost	Shows the cost of outbound shipping. Includes refunds on shipping costs. For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee. Enabling Predict shipping cost of an order in Client Settings will calculate an Estimated Shipping Cost based on the last 30 days. When the Shipping Cost field is marked with an E, this indicates the Estimated Shipping Cost is being shown.