Manage Vendor Properties

Overview

Sellercloud provides you with a structured process to Create Vendors and manage their properties, ensuring effortless control over your inventory supply. The Vendor Properties page gives you easy access to a list of products for which the vendor is the Default supplier, and allows you to configure specific preferences, such as fees, payment terms, lead time to ship, and more. Additionally, you can review the history of all emails sent to the vendor, manage Vendor Invoices, apply discounts or promotions, and track all purchase orders and received shipments.

Manage Vendor Properties

To access the Vendor Properties, navigate to Purchasing > Vendors > Manage Vendors > Click Search > Select the desired Vendor.

General

Field	Description
Vendor Name	Enter the selected Vendor’s name.
Default Currency	Choose a default currency for your Purchase Orders from the dropdown menu.
Quickbooks Vendor	If applicable, specify the name of the Vendor in Quickbooks accounting software. The QuickBook Vendor field will only display when the Client Setting Enable QuickBooks WorkFlow is enabled.
Alias	Alternative Vendor Name.
Account Number	Vendor Account Number.
Email	Enter a Vendor contact email to receive your POs.
Email CC	Alternative contact email to be copied in PO emails.
Website	The website associated with the specific Vendor.
Default Vendor	Check Default Vendor to mark this Vendor as default.
Is Active	Check Is Active to indicate that the Vendor is functional.

Payment

Field	Description
Payment Terms	Click the plus sign to Add Payment Terms such as: Terms Description Days to Pay Days to Pay Discount Discount
Restock Past	Days past the last Vendor restock, used to calculate your Predictive Purchasing.
Restock Future	Days till next Vendor restock, used to calculate your Predictive Purchasing.
Free Shipping Over	Once this amount is reached, the shipping will be considered free, as agreed with the Vendor.
Small Order Threshold	Orders below the appointed dollar threshold are considered Small orders, and therefore Small Order Fee applies.
Small Order Fee	Applicable to Orders with a total value that is below the appointed Small Order Threshold.
Lead Time To Ship	Estimated Period before shipping.
Lead Time to Ship (From Site)	Estimated Period before shipping from Site.
Min Po Amount	The minimum dollar amount for a PO to be created.

Billing Address

Field	Description
First Name	Given name that appears in the billing details.
Last Name	Surname to appear in the billing details.
Business	Entity to be marked in the bill.
Country	The country of the entity to appear in the bill.
Address	The business address of the entity to appear in the bill. Address Line 2 (Optional) - alternative billing address.
ZIP Code	Entity' ZIP Code
City	City of entity to appear in the bill.
State	State of entity to appear in the bill.
Phone	Contact phone of the business entity to appear in the bill.
Fax	Fax number of the business entity to appear in the bill.

Preferences

Field	Description
Po Email Template	An Email Template to which your PO will be attached and sent to your Vendor.
Default Purchaser	Predefined Buyer Name in your PO.
Default Warehouse For DropShip	Select the default warehouse for Dropship POs. This can only be a warehouse without Bins.
Default Warehouse For Regular PO	Select the default receiving warehouse for regular POs. This can be a warehouse with or without Bins.
PO Export Format	Select the desired export format of your PO.
File Name Format	Choose the default file name format of your PO.
Enable Send Multiple PO in One Email	Check to permit multiple POs in a single email.
Is Distributor	Check to mark the Vendor as a Distributor.
Is In House Vendor	Check to indicate that the Vendor is an in-house supplier.
PO Multi Discount Treat As Discount	Check to include applicable discounts in the PO total.
Treat PO Prices As Average Cost	Check to include PO prices in the Product’s Average cost calculation.
Peoplevox Supplier Reference	The vendor's unique identifier (also referred to as Supplier Reference) in PeopleVox. If this option is not available to you, open a ticket with Sellercloud Support .

Ship from Address

Field	Description
First Name	Given name of the shipper.
Last Name	Surname of the shipper.
Business	Entity that processes the shipment.
Country	Country from which the shipment will be processed.
Address	The address from which the shipment will be processed. Address Line 2 (Optional) - alternative address.
ZIP Code	Zip Code from which the shipment will be processed.
City	City from which the shipment will be processed.
State	State from which the shipment will be processed.
Phone	Phone number of the shipping contact.
Fax	Fax number of the shipping contact.

To edit multiple vendors in bulk, use the Import Vendors tool.

Import Vendor Prices

Sellercloud enables you to also import Vendor SKUs and Vendor Prices. To do that, go to Purchasing > Tools > Import Purchase Info > Import Vendor Price.

To add Vendor SKUs and Vendor Prices in bulk, use the VendorSKU.txt template. Purchase orders created with that vendor selected will auto-populate their Unit Cost field with the Vendor price. The file can also be created in Excel and saved as a .txt file.

Template columns are:

• Product ID — Product SKU used by Sellercloud as the unique identifier for an item.

• Vendor — Use the vendor name.

• VendorSKU — SKU the vendor wants people to use when submitting purchase orders

• Vendor Qty — required product quantity.

• Vendor Price — the price the vendor charges you for the product.

• Is Default Vendor For Product— if there are multiple vendors for a particular product, one can be associated as the main vendor (valid values: True, False).

• Is Available — states if the product is available from the vendor (valid values: True, False).

• PricePerCase — Vendor’s price per case.

• QtyPerCase — Product’s quantity per case.

• VendorPricesNotes — Purchasing notes for your Vendor on a product level.

• _ACTION_ — this column enables you to _ADD_ or _DELETE_ Vendor products.

Once your Import document is ready, select your File and click Import. To ensure that no new Vendors are created by your import, check Do Not Create Vendor If Not Exists.

A Queued job will be created and can be reviewed on your Manage Queued Job page.

Toolbox Options

You can find and manage further properties in your Vendor’s Toolbox:

• Additional Properties - Insert additional Vendor information.

• Categories - In this section, you can assign and delete different Vendor categories.

• Change Log - Here you can find all Vendor changes and updates applied in Sellercloud.

• Default Vendor Products - Select to display a list of all products, for which the specific Vendor is Default.

• Dropship Preferences - You can define specific Dropship Preferences in this section.

• Email History - Use to find the history of all PO emails sent to the specific Vendor via Sellercloud.

• Invoices - Here you can search and manage your Vendor Invoices.

• Multi Discounts - The Enable Multi Discount For Purchase Orders Client Setting must be enabled in order to manage and apply multiple vendor discounts.

• Payments - In this tab, you can search and manage your Vendor Payments.

• Products - Select to display all products supplied by this Vendor, so you can manage them.

• Purchase Orders - A grid with all Vendor POs, which you can Mark Paid/Unpaid, Print to PDF, or Download Vendor Invoices.

• Rebates - Here you can set, edit, delete, and activate Vendor rebates.

• Receive Sessions - A search engine for all Vendor PO Received Shipments reflected in Sellercloud.

Additional Properties

You can insert additional Vendor Properties in this section, such as Vendor CellPhone and Warranty: Vendor Return Policies.

Change Log

Navigate to Change Log, to display Vendor’s settings changes. You can see who initiated the change and when.

Dropship Preferences

In this section, you can determine your Vendor Dropship Preferences.

Field	Description
DropShip Email Template	First, create a dropshipping email template in your Company Settings > Toolbox > Email Settings > Email Templates > Add New Template. Then, select the email template from the dropdown menu and Save.
Order # Prefix	Dedicated prefix to be added to each Vendor dropship order.
Shipping Method	Select Vendor’s default shipping method for orders you dropship.
Shipping Method (Rush)	Select Vendor’s default shipping method for Rush Orders.
DropShip Fee	Fee charged by the supplier for providing the dropshipping service.
General Shipping Instructions	Enter universal shipping instructions.
Do Not count Inventory for DropShip PO	Check to exclude product's addition and deduction amounts associated with direct dropshipping from the product’s available inventory in Sellercloud.
Enable Reminder emails for Dropship Orders	Check to enable the use of dropshipping reminder emails and define: Reminder email template - choose a template from the dropdown menu. Send reminder in Days - a set amount of days, after which the reminder will be sent.
Send Export PO via FTP	Check for Vendors that can receive POs via FTP and enter their FTP details: FTP Server FTP Username FTP Password Remote Directory FTP Port Use Passive Mode For FTP (if required).

Products

In this tab you can Add Products and alter product’s Quantity, Availability, Vendor SKU, Price, Case price, and Vendor Notes. Here you can also Search and Export Vendor Products, and display History of Vendor product changes.

Based on your business needs, you can add and remove Vendor Products individually and in bulk:

• Individual product change:

  1. Click Edit and select the + sign.

  2. Search and check the desired products.

  3. Click Add Selected, or Add & Close if done.

  4. The newly added SKUs will appear on top. Click Save to finalize the change.

  5. To delete a Vendor Product, click on the Delete sign, next to the History hyperlink.

• Bulk product changes:

  1. Click Edit and select the Upload Vendor Products icon.

  2. The below pop-up will appear.

  3. Download the Vendor SKU file (available formats Tab Delimited, CSV, and Excel).

  4. Populate the product IDs and their details and indicate the desired _ACTION_ - either _ADD_, _DELETE_, or _UPDATE_.

  5. If required, choose a Schedule Job Date and click UPLOAD, to proceed.

  6. A Queued job will be created and can be reviewed on your Manage Queued Jobs page.

  
  
  
  

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