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Tax Collected by Settlement

Overview

In this article, you will learn about Sellercloud’s Tax Collected by Settlement report. This report provides a summary of the tax collected for all settlements. It includes transactional, financial, and location information.

Settlement is the process of transferring funds from a payment processor or acquiring bank to a merchant’s bank account. The settlement process reconciles the transactions and ensures that the funds from the customer’s payment are accurately credited to the merchant’s account. Settlements contain information about a channel’s order-related fees, commissions, and taxes.

You can see the following:

  • Transaction Information: Transaction Type, Order Number, Order Date, Transaction Date, and Channel.
  • Financial Information: Gross Sales, Tax, Marketplace Facilitator Tax, Tax Due, and Grand Total.
  • Location Information: State, Zip, and County.
For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report:

  1. Navigate to Reports > Settlement > Tax Collected by Settlement.
  2. Set up the Default and Custom filters.
  3. Click Search. Each filter you apply gets highlighted in green. If a filter is gray or not displayed at all, it’s not active.
  4. To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
    1. Reorder columns by dragging them up or down in the list.
    2. Hide columns by clicking the Trash icons.
    3. Add columns by clicking Add column.
  5. To sort the data differently, use the Sort by menu.
  6. To save your filtering and sorting options, click Save view, type a Name and click Save.
  7. To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

The tables below provide filter and column descriptions.

Default Filters

FILTER DESCRIPTION
Company Include only one or more companies.
Channel Include only one or more sales channels.
Filing Period Include only orders with collected or refunded taxes reported in one of four specific quarters, or include orders with taxes reported within a custom filing period (choose start and end dates below).

Note: Use a custom filing period if your fiscal year does not run from January to December.
Date Enter the Start and End dates. For a single date, choose the same Start and End date.

Custom Filters

FILTER DESCRIPTION
Company Groups Include only orders from one or more company groups.
County Include only orders from specific counties.
Order Number Include only one or more specific orders by order number.
Paid Orders Only Include only paid orders.
Settlement ID Include only orders with specific settlement IDs. This filter works only for Amazon/FBA, Jet, eBay, Newegg, and Walmart Marketplace settlements.
Show Orders Without Tax Include or exclude orders without tax.
State Include only orders from specific states.

Report Data

COLUMN DESCRIPTION
Transaction Type Shows the type of transaction, order or non-order.
State Shows the customer’s state.
Zip Shows the customer’s zip code.
Order Number Shows the Sellercloud order number.
Transaction Date Shows the date when the transaction occurred.
Order Date Shows the date when the order came in.
Channel Shows the order’s sales channel.
Grand Total Shows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Gross Sales Shows the total amount of the items before any discounts, tax, shipping, etc.
Tax Shows the amount paid for tax for the order.
Marketplace Facilitator Tax Shows the marketplace facilitator tax.
Tax Due Shows the tax due: (Tax Collected – Paid by Channel).
State Shows the customer’s county.
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